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Excursion and Incursion Application

This is the new form developed for Term 4 2017 to replace the old excursion form. The following automated Approval Workflow is applied to this form when submitted:

Submitter -> Academic Head -> Planning Committee -> AP Curriculum (Final Approval)

You will be notified via email as your application passes each stage.

Applicant
IMPORTANT: Do not change the name/email details below. To prevent issues with the workflow, the applicant MUST be the person who is currently logged in to Oaklife.
Name*
Email Address*
Faculty*
Details:
Type*
- Excursion
- Incursion
Name of Excursion or Incursion:*
Subject Area:*
Year/Class/House or Group:*
Please state specific class codes attending the excursion.
Number of Students:*
Approximate if unknown at this stage
Activities students will undertake:
A description of the activities involved
Educational Intent:
Outline the learning intention and the relevant link(s) to the curriculum.
Is this excursion or incursion:*
- Mandatory, as part of the curriculum
- Optional, adding to the curriculum
Incursion/Excursion Category*
- Curriculum
- Pastoral
- Other (Sport, Mission, Co-curricular)
Scheduling
Proposed Date:*
DD slash MM slash YYYY
Length:*
- Full-day
- Part-day
Period(s):*
Are there additional dates?*
Use for excursions or incursions that occur on multiple days
- Yes
- No
Additional Date #1
DD slash MM slash YYYY
Additional Date #2
DD slash MM slash YYYY
Additional Date #3
DD slash MM slash YYYY
Additional Date #4
DD slash MM slash YYYY
Additional Date #5
DD slash MM slash YYYY
Additional Date #6
DD slash MM slash YYYY
Venue:
Venue Name:
Name(s) of Venue Staff:
Venue Address:
Venue Phone Number:
Is there more than one venue?
- Yes
- No
Venue 2 Name:
Venue 2 Address:
Venue 2 Phone Number:
Detail any further additional venues:
Staffing:
Coordinator:
Other Staff Attending:*
List names of all staff attending
Names of any volunteers attending:
List names of all volunteers
Transport:
Transport Required:
- Charted Bus(es) - 57 passengers
- School Coaster (21 + Driver)
- School Hiace (11 + Driver)
- Public Transport
- No Transport Required
Who will be driving the bus?
Departure Time and Location:
Returning Time and Location:
First Aid Kits
How many first aid kits do you need?
If you are requesting multiple buses, please allow 1 kit per bus.
Indicative costs:
If actual costs are unknown at this point, please provide closest estimate.
Number of Chartered Buses Required:
Venue cost:*
Venue cost per student:
Other comments or information
Please add any additional information below:
Submit for Preliminary Approval
Pressing 'submit' below starts an approval workflow process. An email will be generated that requires approval from your academic head, followed by the planning committee, followed by the AP curriculum. You will be notified once your application progresses past each stage.
Select your Academic Head:

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